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CCOBNA Board Meeting Agenda

Date: 2021Sep21 Tuesday

1. Call to order
2. Financial Highlights by Char and Carla
3. Expenses since last meeting.
   1. Tree Trimming, Sid Mourning $850
   1. Longhorn –
   1. Website fees – Terri Paid 2 domains and the hosting- total
      1. Basic Web hosting 119.88 until Oct 2022
      1. Cherrycreekonbrodie.org 17,99 due Sep 2022
4. New member payments
   1. Char thinks we have 87 but Terri and Carla think 83. We cleared this up, some money was from the raffle and overpayments.
5. Non-recurring projects/events:

• Recurring events

1. National Night Out – BBQ food truck had 39 orders and popsicle guy did fine.
   1. Thanks to all the volunteers that distributed flyers.
2. October – clean-up day for the front – Sat Oct 8  
   1. Trim bushes, pull weeds
   2. dig holes and plant 5 Texas Sages
   3. Dig holes and replace 4 rose bushes
   4. The median is a mess, tree roots have upended the watering, rocks are everywhere, suggestions on what to do with that
   5. Spread wildflower seeds in the field after cleanup

5. Discussions/Voting/ neighborhood updates:

1. Vote for Tammy Davison to be on the board as Event Coordinator
2. Need to discuss budget for events. See the table below:
3. MUD fees to be removed from Nov 2021. (I will repeat this in the newsletter through NOV so new people know about it)
4. Playground at back park. Park equipment updated but no shade. Terri sent info to Charles Mabry Parks and Recreation Department | City of Austin, he said he will put us on a list to get shade structures in the fall. Charles.Mabry@austintexas.gov.

http://www.austintexas.gov/department/silk-oak-neighborhood-park-playground-replacement

5. Greg wants to keep informed of the homeless encampment issue. We all need to keep watching for Ann Kitchen and when neighbors get the opportunity to comment to the city.  Bylaws have been updated on the site.  Confirm our bylaws are voted and updates/Terri need to update the website – Terri to update on the website.
6. Change of Agency

6. Open floor (Any available time)

1. Discussion about next events
   1. Fall Party
   1. Clean up day.
   1. Reminder: November meeting will be the full year planning of events.
2. Wish list per availability of funds:
   1. Permanent budget for events for the year.
   1. Flashy signs up at the front entrance to announce events planned.
   1. CCOBNA sponsor social event/s with food and/or beverages.
3. Upgrades/New projects (park lights, playground, security)?
4. How to get more people to pay dues?
5. Get a volunteer to update the front board when needed.

• Cleaning the front entrance. Will we have an October clean up date and see if we can get residents to help?
  • 5Texas Sage that need replacing @ $20 each
  • 4 rose bushes @ $20 each

Budget for review:

Expenses
Print and envelopes for Dues Drive	Yearly in January	$          25.00
Flags for Holidays	Yearly in January	$        250.00
Longhorn Lawns	Mow every 2 weeks in summer	$     3,000.00
Cherrycreekonbrodie.org	Yearly Aug	$          17.88
PO Box	Yearly in September	$        168.00
Website hosting	Yearly Oct	$        119.88
Cherrycreekonbrodie.com	Yearly Oct	$          19.88
Misc stuff	lights, monuments, plants	$        200.00
	Sub Total Mandatory	$     3,800.64
	How many dues needed	63.34	63.34
Discretionary but necessary
Tree Trimming	Every 3rd year, Fall	850
Crepe Myrtle Trimming	Every 3rd year, Spring	1000
	Sub Total Discretionary	1850
	How many dues needed	30.83
Divide by 3 years	Save this amount each year	10.28	10.28
Annual Events
Printing for 6 events	$15 x 6	90
Event Budget 10% of dues	4th of July Bounce House	250
Event Budget 10% of dues	3 major events @ $60	180
	Sub Total Events	520
	How many dues needed	8.67	8.67
	Annual number of dues to break even	82.29
		Total dues	4,937.31

Please see the attached CCOBNA July Newsletter.

Board meeting will be at 9507 Tea Rose Trail.

Our first in person meeting since before Covid, Yay!

CCOBNA Board Meeting Agenda

Date: 2021July20 Tuesday

1. Call to order
2. Financial Highlights by Char and Carla
3. Expenses since last meeting.
4. New member payments
5. Raffle funds
6. Non-recurring projects/events:

a. Tree trimming in front. Terri called one vendor for an estimate.

 b. Clearing the front entrance to add a garden. Terri to come up with a plan. Will we have an October clean up date and see if we can get residents to help?

• Recurring events

1. 4th of July event
   1. Thanks to Tammy and all contributors, flyer distribution, food contributions, tents, setup and takedown. etc.
2. Need a food truck for Neighborhood night out Aug 3. Are we doing anything more?
3. October – clean up day for the front?  

5. Discussions/Voting/ neighborhood updates:

1. MUD fees to be removed from Nov 2021. (I will repeat this in the newsletter through NOV so new people know about it)
2. playground at back park finished. I sent a letter asking why the canopies are so small… not very practical but the park looks good.
3. Confirm our bylaws are voted and updates/Terri need to update the website
4. Vote on renewal of website fees

6. Open floor (Any available time)

1. Thanks to Santosh for service to the community and good luck with his relocation.
2. Please share new neighbor information to be posted on the website.
3. Future Event suggestions.
4. Wish list per availability of funds:
   1. Flashy signs up at the front entrance to announce events planned.
   1. CCOBNA sponsor social event/s with food and/or beverages.
5. Upgrades/New projects (park lights, playground, security)?
6. How to get more people to pay dues.
7. Get a volunteer to update the front board when needed.

We will have Facebook / Nextdoor and website invitations created soon to sign up to bring your potluck.

Please contact Tammy Davison at 512-888-8161, email at tammydavison@realtyaustin.com to let her know what you can bring so we have a good variety and the necessities. For food items bring enough for your family and to share.

Contributions to make this event a success:

• Disposable plates – Cups – Napkins – forks
• Breakfast food
• Lunch Food
• Fruit
• Vegetable tray
• Cooler with Ice
• Case of water
• Other beverages
• BYOB boozy stuff

Don’t forget to bring serving tools if you have a dish that requires it. We will have a banquet style food area in the picnic area of the back park.

Hope to see you all there.

Join Zoom Meeting

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• Agenda:
• 1. Call of order.
• 2. Financial updates by Char and Carla.
       a.  Expenses since last meeting.
•      b. New member payments.
• 3. Non recurring projects/events:
       a. Security camera and sign by front entrance. Greg to work on it and waiting on AJ’s input.
•      b. Clearing the front entrance to add a garden. Terri to come up with a plan.
• 4. Recurring events:
•        Annual meeting food truck input?
        June: ???
• 5. Discussions/Voting:
•       A. MUD fees to be removed from Nov 2021.
•       B. Playground at backpark getting updated.
• 6. Open floor (Any available time)
      a. Please share new neighbor information to be posted on the website.
•     b. Event suggestions.
•     Per availability of funds:
•     a. Flashy signs up at front entrance to announce events planned.
•     b. CCOBNA sponsor social event/s with food and/or beverages.
•     c. Upgrades/New projects?

If you did not know, the playground is getting a facelift. They have started to tear it down. Check out the attached PDF of the new design.